Junior Executive, Accounts Payable

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients’ mission-critical operations in the world’s essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant’s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. 

Discover us at gradiant.com.

Job Overview

The Executive – AP Invoice Intake is responsible for managing the front end of the Accounts Payable invoice process across the regions supported by the AP Shared Services team.

The role ensures that invoices received through designated AP channels are promptly identified, invoice validated against established submission requirements, accepted or rejected as appropriate, classified and routed to the correct downstream process owner.

The position plays an important role in maintaining invoice-processing efficiency, data quality and compliance by ensuring that only complete and compliant invoices enter the downstream AP process.

Key Responsibilities 

• AP Mailbox and Invoice Intake Management
  Manage AP mailboxes and invoice intake channels, ensuring invoices are captured, monitored, and processed within agreed timelines.
• Invoice Submission Validation
  Validate invoices for completeness and accuracy, including supplier details, PO information, supporting documents, tax requirements, and approvals.
• Invoice Rejection and Exception Handling
  Identify incomplete or incorrect invoices, communicate rejection reasons, and coordinate with suppliers and internal stakeholders for timely resolution.
• Invoice Classification and Routing
  Classify and route invoices to the appropriate workflow, business owner, or processing team based on invoice type and requirements.
• Project-Related Invoices
  Review and coordinate project-related invoices, ensuring required project references, approvals, and supporting documentation are available for processing.
• Non-Project PO and Non-PO Invoices
  Manage PO and non-PO invoice processing requirements, ensuring appropriate PO/GRN/SES matching, coding, approvals, and supporting documentation.
• Invoice Tracking and Reporting
  Maintain invoice trackers and reports to monitor volumes, aging, pending actions, rejections, exceptions, and processing performance.

Requirements

• Bachelor's or associate’s degree in accounting, Finance, Commerce, or a related discipline 
• 1-2 years of relevant Accounts Payable, finance operations or shared-services experience
• Process a high volume of emails and invoices in a structured and timely manner.
• Good understanding of invoice-document requirements.
• Working knowledge of Accounts Payable processes, including PO/Non-PO invoices, 2-way/3-way matching, GRN requirements, and vendor payments. 
• Basic understanding of ERP-based invoice processing; SAP experience is an advantage where applicable. 
• Strong attention to detail and accuracy, clear written communication, particularly when communicating invoice rejections or required corrective actions.
• Ability to work effectively with vendors and internal stakeholders. 
• Strong ownership of deadlines and service levels. 
• Team player with a proactive attitude, ownership, and willingness to learn. 
• Independently process routine AP transactions in accordance with defined procedures. 
• Identify invoice or matching exceptions and escalate them to the appropriate senior team member or stakeholder. 
• Maintain accurate records and provide timely status updates on assigned invoices and queries. 
• Willingness to learn AP controls, systems, and processes and contribute to continuous improvement activities. 

Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

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