Procurement Management

• Manage the complete procurement cycle from sourcing to Purchase Order closure.
• Issue Requests for Quotation (RFQs), evaluate supplier quotations, and conduct commercial comparisons.
• Negotiate pricing, delivery terms, payment terms, and Service Agreements to achieve the best value for the company.
• Create and manage Purchase Orders (POs) and ensure timely order placement.
• Monitor supplier acknowledgements and delivery commitments.
• Expedite critical orders to support project schedules and operational requirements.
• Identify, develop, qualify, and manage suppliers for direct and indirect materials.
• Conduct Supplier Performance Evaluation/Review and implement corrective actions where necessary.
• Maintain Approved Vendor List and supplier documentation.
• Ensure compliance with Procurement Policies, delegated authority limits, and contractual obligations.

Logistics Management

• Own and manage all inbound and outbound logistics operations.
• Coordinate shipments with freight forwarders, carriers, customs brokers, and logistics providers.
• Select the most cost-effective and reliable transportation methods.
• Manage import and export activities in compliance with Malaysian and international regulations.
• Prepare and review shipping documentation, including Commercial Invoices, Packing Lists, Delivery Orders, Bills of Lading, Air Waybills, Certificate of Origin (applicable Free Trade Agreement), Customs Documentation, etc.
• Monitor shipment status and proactively resolve transportation delays.
• Coordinate customs clearance and ensure timely delivery of goods to project sites, warehouses, or customers.
• Evaluate logistics service providers and negotiate freight rates and service agreements.
• Manage logistics costs and identify opportunities for optimization.

Inventory & Materials Management

• Monitor inventory levels and maintain adequate stock to support business requirements.
• Establish appropriate reorder points and safety stock levels.
• Prevent stock-outs, excess inventory, and obsolete materials.
• Coordinate inventory reconciliation and stock count activities.
• Ensure inventory accuracy within ERP systems.
• Work closely with warehouse / manufacturing personnel to optimize storage and material flow.

Supplier Relationship Management

• Serve as the primary point of contact for suppliers.
• Build strategic relationships with key suppliers to improve performance and reliability.
• Review supplier performance based on quality, cost, delivery, and responsiveness.
• Lead supplier issue resolution activities.
• Support supplier audits and qualification programs.

Project Procurement & Supply Chain Support

• Work closely with Project Managers and Engineers to support project execution.
• Develop procurement and shipping/delivery plans aligned with project milestones.
• Ensure timely procurement of long-lead and critical equipment.
• Monitor material readiness and delivery status for all active projects.
• Provide regular procurement and logistics status reports to stakeholders.

Cost Management & Continuous Improvement

• Drive procurement and logistics cost reduction initiatives.
• Analyze spend patterns and identify consolidation opportunities.
• Implement process improvements to enhance efficiency and reduce lead times.
• Support digitalization and automation projects within supply chain operations.
• Contribute to working capital improvement through inventory optimization.

Compliance, Safety & Quality

• Ensure compliance with company policies, ISO standards, and applicable regulations.
• Adhere to Health, Safety, Security, and Environmental (HSSE) requirements.
• Maintain safe operations and report safety concerns promptly.
• Participate in continuous improvement initiatives to enhance procurement and logistics efficiency.

Others

• To carry out any other tasks as instructed or assigned by Superior.